the access 2007 user interface

the Office Button

The Office Button replaces the Menu bar from previous versions. It is common to all the Office applications.

The Button groups the main functions of: Open, Save, Print, etc.

From the Button you can specify the Options to customize your environment. The developer should make sure that all options that the user needs are specified for the database.

The Ribbon

In the UI of the 2007 Microsoft Office release, the Ribbon is a region at the top of the screen that presents an easy-to-browse main set of commands for a particular program. The vast majority of commands are accessible from the Ribbon, making it the primary focus for command UI within view of the document. In each program, the Ribbon is organized into a set of tabs that represent the main functionality groups of the program. Similar to how a well-organized restaurant menu organizes selections into sections (such as appetizers, salads, beverages, and desserts), the Ribbon organizes program tasks on tabs. For example, in Access 2007, the tabs organize commands for activities such as Create (for objects), External Data and Database Tools.

Access 2007 Ribbon

The tabs provide users one-click access to commands, much like the toolbars in previous releases but with the addition of labels that help users identify the appropriate icon or button for a specific command. By labeling items wherever possible, the Ribbon alleviates the need for ScreenTip surfing or browsing menus: two of the most common, but most inefficient, methods users employ to discover commands necessary to complete a specific action.

At first glance, the Ribbon looks like a menu. However, there are important differences. Each tab on the Ribbon represents a context switch to a collection of features designed to help perform specific tasks within a document. In addition to organizing commands with a task-oriented approach, the Ribbon supports a variety of two-dimensional layouts that communicate priority and hierarchy to the user. Unlike a toolbar or menu, which is a flat list that could be generated by computer, the Ribbon was laid out by hand during design. Careful consideration was given to the priority or importance of commands and how best to present them at various screen resolutions. Large buttons show the most frequently used commands, while small buttons grouped together show a relationship of minor features designed to work together. Commands within a tab are organized to provide a visual hierarchy that makes the Ribbon even easier to browse.

The Create tab provides apid access to the main objects of the database: Tables, Forms, Reports and Queries.

MS-Access 2007 Ribbon